Constitution and bylaws

​Constitution and By-Laws of the
CINNAMON RABBIT BREEDERS ASSOCIATION
With Revisions approved through January, 2015 (V. 2)
Appendix: CRBA Board of Directors’ Policies
Article 1 Name
The name of this organization shall be known as the Cinnamon Rabbit Breeders Association.
Article 2 Objectives

The object of this association shall be: To promote, develop, and improve the breeding of the Cinnamon rabbit, to provide a center of information and advice to all matters pertaining to the Cinnamon, to advance and protect the interest of the breeders and public, and to encourage the exhibition of the Cin-namon and the sale of it for its value for food, fur, and breeding animals.

Article 3 Membership

Section 1: All members of this association shall be active members, with voting rights attained at age 18.

Section 2: Any person who is a current member in good standing of the ARBA may become an active member in good standing. The board of directors reserves the right to accept or reject, for just cause, any application for membership or renewal. A written Cinnamon RBA Application for Membership form must be sent to the secretary and must be accompanied by the membership fee (as listed in section 3).

Section 3: The Open membership fee and dues shall be ten dollars ($10) per year for one member or fifteen dollars ($15) per year for husband and wife, plus two dollars ($2) for each Youth under 18 at the same address. Dues for three years shall be twenty-five dollars ($25) for one member, forty dollars ($40) for husband and wife, plus five dollars ($5) for each Youth under 18 at the same address. The Youth membership fee and dues shall be five dollars ($5) per year or ten dollars ($10) for three years. Dues are payable at the time of application for membership. No person shall be enrolled as a member until this fee has been paid. (3/2014)

Section 4: Membership shall be acknowledged by the card issued by the association and signed by the secretary, and shall terminate at the end of the year or years from the date of issue.

Section 5: Members are to be notified by the secretary at least thirty days before the expiration date of their membership via the club newsletter, personal letter, email, and/or any reasonable means avail-able. Members who renew within thirty days of expiration will retain their membership; all others will be considered new members upon receipt of dues.

Section 6: Complaints and also charges of misconduct of a member shall be made in writing to the secretary or president, who shall, with the board of directors, consider the complaint. This committee may, by a majority, vote to suspend or expel the member.

Section 7: A suspended or expelled member may appeal the decision from the board of directors and the matter shall be submitted to the vote of the members. A majority vote of the members, either for or against the decision of the board, shall be considered final.

Section 8: Any member with twenty-five (25) continuous years of membership will automatically be given a life membership.

Article 4 Board of Directors

Section 1: The board of directors shall consist of a president, vice president, secretary-treasurer, five directors, and one non-voting youth representative.

Section 2: Terms of office shall be as follows:
All voting members of the board shall be elected for two years. The president and two directors shall be elected on even years. The vice-president, secretary-treasurer, and three directors shall be elected on uneven years. The youth representative shall be appointed by the president and will serve a one-year term.

Section 3: Duties:

The president shall preside at all meetings of the association, act as chairman of the board of directors, appoint all committees not otherwise provided for; call special meetings of the board of directors; and perform other duties as pertains to that office.
The vice-president shall perform the duties of the president in his/her absence or in the case of inability to perform those duties as president.
The secretary-treasurer shall act as secretary, conducting the general correspondence of the associa-tion; sending out all notices of meetings of the association and of the board of directors, and keeping the minutes of all such meetings; conducting elections; maintaining the membership list; notifying members of expiring memberships; and renewing the club charter with the ARBA yearly. He/she shall act as treasurer, including the collection of all monies due, paying from the funds of the association such claims as are properly authorized and approved; sending a quarterly financial statement to the board of direc-tors, and performing such other duties as pertains to the office.

The board of directors shall carry out the instructions of the association; authorize expenditures (but no expense shall be incurred or authorized beyond the assets of the association); devise ways and means to carry out the objectives and purposes of the association; make rules as shall be deemed necessary during the year for the conduct of club business and the awarding of prizes; and perform other duties as pertains to the offices.
The youth representative shall represent the viewpoint of youth club members and impart these view-points to the board of directors.

Section 4: An auditing committee shall be appointed by the president as needed. The committee shall examine and certify the accounts and records of the association at the end of the year, or at any other time as may be required.

Section 5: Election of Officers/Directors
To run for an office of the Cinnamon RBA, any member in good standing over the age of 18 may sub-mit his/her name in writing to the secretary-treasurer for inclusion on the ballot. Deadline for submitting one’s name is August 1st (postmark) of the election year. Candidates are encouraged to submit a profile for publication.

The secretary-treasurer will mail ballots to all eligible members by September 1 of the election year. Ballots shall be returned by October 1st to a person or persons designated by the Board of Directors as a ballot tabulator. No ballots which are postmarked after October 1 shall be counted.
The ballot tabulator shall count the ballots and shall report the results of the election to the secretary-treasurer, who will present those results to club members by means of any available club communication. The secretary-treasurer will keep the ballots on file for one year. The newly elected officers and directors shall be installed at the end of the general Cinnamon RBA business meeting at the annual ARBA con-vention or by December 1st if such meeting does not take place.

Section 6: Vacancies in office shall be filled by a majority vote of the remaining board of directors.

Section 7: No member of the election committee can be elected to office.

Section 8: Conducting Online Business:
Any member of the Board of Directors (BOD) may propose an item of business or make a motion for discussion by the rest of the BOD. The item of business (motion) or matter for discussion must be sub-mitted to the President for distribution to the BOD, A copy of the item must also be sent to the Secretary by the proposer. It is the responsibility of the President to acknowledge by email and, within 24 hours, distribute the item of business to the members of the BOD for their consideration. After receiving the item of business from the President, a member of the BOD must second the proposed motion, which will allow for consideration by the BOD. The President must call for a vote on the matter in a reasonable length of time (not more than 48 hours) after the item is proposed.
It is understood that members of the BOD or CRBA members may discuss or share items before a matter is proposed. However, no item may be considered or voted upon unless presented to the Presi-dent for distribution.
After presentation by the President, the President will establish a date by which all members of the BOD will have to vote upon the proposal; or motion.
Roberts’ Rules of Order will serve as the authority on all parliamentary matters. (9/2014)

Article 5 - Amending the Constitution
Any member in good standing may propose an amendment to the constitution.
A proposed amendment must be submitted in writing to the secretary-treasurer, who will publish said amendment to the membership at least thirty (30) days in advance of the annual meeting or the dead-line for mailed-in votes. An amendment may be approved by one of two methods: 1. A three-fourths (3/4) vote of approval of all members in good standing present at the annual meeting (with a minimum of twelve members in good standing present) or: 2. A two-thirds (2/3) vote of approval of the member-ship of the association in good standing by mail ballot.

Article 6: Affiliation Status for ARBA-Chartered Local/State/Regional Cinnamon Specialty Clubs

Section 1/Rationale: Realizing that the Cinnamon Rabbit Breeders Association may not be the only group of Cinnamon enthusiasts promoting Cinnamon rabbits, CRBA offers the opportunity to any ARBA-chartered local, state, or regional Cinnamon specialty club to apply to the CRBA for “affiliation” status.

Goals:

1. Increase visibility of the Cinnamon breed, be it on a local, state, regional, or national level.

2. Promote dissemination of accurate information about the Cinnamon rabbit.

3. Encourage local/state/regional clubs to charter their Cinnamon specialty clubs with CRBA and to (thus) support the national organization by participating in the CRBA sweepstakes system.

4. Improve communication between national and local/state/regional clubs and their memberships.

Section 2/Procedure: Clubs should submit a letter which includes a mission statement for the club, along with a copy of its constitution and by-laws, current ARBA charter, list of its board of directors (all of whom must be CRBA members in good standing), and $10 to the CRBA secretary-treasurer. Initial application can be made at any time; subsequent yearly applications should be made during the month after the club receives tits annual ARBA charter. Acceptance of a local/state/regional club as a CRBA “affiliated” club is subject to annual approval by vote of the CRBA BOD.
Section 3/Other: CRBA will make a conscientious effort to regularly publicize contact information for local/state/regional clubs. Local/state/regional clubs will, in turn, encourage their membership to be-come members of CRBA, the national organization. (9/2014)
CRBA BY-LAWS

Article 1 Annual Meeting
Section 1: If the annual meeting shall be held at a time and place other than the annual convention, notices of the time and place for holding any such meeting must be sent by the secretary to each member at least thirty (30) days prior to such meeting.
Section 2: At all meetings, seven members shall constitute a quorum. No person shall act as a proxy for another member.
Section 3: If a quorum shall not be present the presiding officer may adjourn the meeting to a day and hour fixed by him.
Section 4: Use of electronic meeting venues such as conference calls and online meeting groups is allowed and shall be governed by the same rules as those in which members are physically present.
Article 2 - Rules
Robert’s Rules of Order shall govern the parliamentary procedures of the association, sub-ject to such special rules as may be adopted.
Article 3 Order of Meetings
1. Roll call.
2. Reading of the minutes of previous meetings.
3. Report of the board of directors.
4. Report of the secretary-treasurer.
5. Report of the committees.
6. Reading of communications.
7. Old business.
8. Nomination of officers.
9. Installation of officers
10. New business.
11. Discussions.
12. Adjournment.
These by-laws may be amended at the annual meeting of the association or by a mail ballot to the membership, attaining three fourths (3/4) majority vote provided that all proposed amend-ments have been submitted in writing to the resolutions committee before or during the annual meeting. The resolutions committee shall consist of three (3) members appointed by the presi-dent at the annual meeting.

Article 4 Voting
Section 1: If a member decides to run for office in the association, he/she may submit his/her name to the secretary for addition to the ballot. Ballots will be mailed to the membership. Ballots must be returned to the designated person by the specified date. No ballots will be counted which are postmarked after the closing date marked on the ballot.
Section 2: Ballots can be taken to the convention in an enclosure or a double envelope to be opened and counted by a committee of three (3) members who shall be appointed by the president to give the results of the election. The newly elected officers shall take office at the national convention or annual meeting or by December 1st whichever occurs first.
Section 3: Plurality of votes for any office shall constitute election to that office. In the event of a tie the president shall resolve the tie.
Section 4: An officer shall remain in office until his successor is elected or appointed.
Section 5: No member of the election committee can be elected to office.
APPENDIX: CRBA BOARD OF DIRECTORS’ POLICIES
RULES GOVERNING THE AWARDING OF CUPS AND RIBBONS
Article 1 Sweepstakes Points
Section 1: Sweepstakes points will run from July 1st to June 30th of the following year.
Section 2: Points to count as follows. First place, six times the number in the class. Sec-ond place, four times the number in the class. Third place, three times the number in the class. Fourth place, two times the number in the class. Fifth place, one times the number in the class. Best of Breed, one time the number shown in the breed. Best Opposite Sex, ½ times the number shown in the breed. There are no pre-junior points.
Section 3: All points earned under an open sanction shall be included in an open sweep-stakes total and all points earned under a youth sanction shall be included in a youth sweep-stakes total.

Article 2 Awards
Section 1: For every one hundred rabbits shown in each Open and Youth, one end-of-year sweepstakes prize will be awarded. One award will be given for the highest number of points in Cinnamon Fur in each Open and Youth. Additional awards may be presented by the CRBA if deemed appropriate. {Example: if 845 rabbits are shown in open and 276 in youth, then there would be 8 awards in open, 2 in youth.) (3/2014)
Section 2: Awards will be given to the following winners at the annual ARBA Convention and at any CRBA-sponsored National Cinnamon Show: BOB, BOS, Best Fur Rabbit, Best Dis-play, and class winners. In order to receive CRBA-sponsored awards at the annual ARBA Convention or at any CRBA-sponsored National Cinnamon Show, an exhibitor must be a member in good standing of CRBA before judging commences. (9/2014)

SWEEPSTAKES SHOW RULES
1. A sponsoring club must obtain an ARBA sanction.
2. A fee of ten (10) dollars must be paid to the secretary-treasurer of the CRBA at least 30 days prior to the date of the show. A youth sanction is included free with an open sanction. A youth only sanction fee is six (6) dollars. The ARBA sanction code number must accompany the request.
3. There must be a guaranteed value of at least six dollars in specials. The sponsoring club agrees to pay 3.00 for BOB and 2.00 for BOS and 1.00 for best fur if five are shown, or an award of equal or greater value.
4. All show secretaries not reporting sweepstakes points within thirty (30) days after the show will cause their show sweepstakes to become null and void.
5. All sweepstakes rules apply to open and youth exhibitors.
6. Any CRBA member in good standing may conduct an ARBA-sanctioned specialty show with CRBA as the sponsoring club, providing that the club member (hereafter referred to as the "applicant") receives a majority vote of approval of the board of directors BEFORE applying for the ARBA sanction. The secretary-treasurer must receive the request from the applicant for board approval at least 45 days before the date of the show; requests must be accompanied by the ARBA sanction fee (which will be refunded to the applicant if the board does not ap-prove the request). After receiving board approval, the CRBA secretary-treasurer will apply for the ARBA sanction. The CRBA sanction fee will be waived. After expenses, (ARBA sanction fee, judge's fee, facility fees, and modest BOB and BOS awards) are paid, the applicant will send all unused funds to the CRBA secretary-treasurer, along with a financial summary. If the specialty show loses money, it is the applicant's responsibility to pay any and all bills related to the specialty show. (Approved by Vote of the CRBA BOD, 2/2014; Approved by a Vote of the Membership, 3/2014


APPENDIX: CRBA BOARD OF DIRECTORS’ POLICIES RULES GOVERNING THE AWARDING OF CUPS AND RIBBONS


Article 1 Sweepstakes Points Section

1: Sweepstakes points will run from July 1st to June 30th of the following year.

2: Points to count as follows. First place, six times the number in the class. Second place, four times the number in the class. Third place, three times the number in the class. Fourth place, two times the number in the class. Fifth place, one times the number in the class. Best of Breed, one time the number shown in the breed. Best Opposite Sex, ½ times the number shown in the breed. Points double at ARBA convention and CRBA nationals. There are no pre-junior points. 

3: All points earned under an open sanction shall be included in an open sweepstakes total and all points earned under a youth sanction shall be included in a youth sweepstakes total.


Article 2 Awards

Section 1: For every one hundred rabbits shown in each Open and Youth, one end-of-year sweepstakes prize will be awarded. One award will be given for the highest number of points in Cinnamon Fur in each Open and Youth. Additional awards may be presented by the CRBA if deemed appropriate. {Example: if 845 rabbits are shown in open and 276 in youth, then there would be 8 awards in open, 3 in youth.) (3/2014)


Section 2: Awards will be given to the following winners at the annual ARBA Convention and at any CRBA-sponsored National Cinnamon Show: BOB, BOS, Best Fur Rabbit, Best Display, and class winners. In order to receive CRBA-sponsored awards at the annual ARBA Convention or at any CRBA-sponsored National Cinnamon Show, an exhibitor must be a member in good standing of CRBA before judging commences.


(9/2014) SWEEPSTAKES SHOW RULES

1. A sponsoring club must obtain an ARBA sanction.

2. A fee of ten (10) dollars must be paid to the secretary-treasurer of the CRBA at least 30 days prior to the date of the show. A youth sanction is included free with an open sanction. A youth only sanction fee is six (6) dollars. The ARBA sanction code number must accompany the request.

3. There must be a guaranteed value of at least six dollars in specials. The sponsoring club agrees to pay 3.00 for BOB and 2.00 for BOS and 1.00 for best fur if five are shown, or an award of equal or greater value.

4. All show secretaries not reporting sweepstakes points within thirty (30) days after the show will cause their show sweepstakes to become null and void.

5. All sweepstakes rules apply to open and youth exhibitors.

6. Any CRBA member in good standing may conduct an ARBA-sanctioned specialty show with CRBA as the sponsoring club, providing that the club member (hereafter referred to as the "applicant") receives a majority vote of approval of the board of directors BEFORE applying for the ARBA sanction. The secretary-treasurer must receive the request from the applicant for board approval at least 45 days before the date of the show; requests must be accompanied by the ARBA sanction fee (which will be refunded to the applicant if the board does not approve the request). After receiving board approval, the CRBA secretary-treasurer will apply for the ARBA sanction. The CRBA sanction fee will be waived. After expenses, (ARBA sanction fee, judge's fee, facility fees, and modest BOB and BOS awards) are paid, the applicant will send all unused funds to the CRBA secretary-treasurer, along with a financial summary. If the specialty show loses money, it is the applicant's responsibility to pay any and all bills related to the specialty show. (Approved by Vote of the CRBA BOD, 2/2014; Approved by a Vote of the Membership, 3/2014)